Announcing this Year's Lineup of Vendors

  • Nutmeg Concessions
  • EJ Gray
  • Jamilah Henna Creations
  • The Brandon M. Austin Memorial Fund
  • Animate My Face
  • New Age Clothing Handcrafts
  • The Bead Sting
  • Cutco Cutlery
  • N&D Special Event Merchandise
  • Home Health & Hospice Care
  • DougalArt
  • Stream Smart Now
  • Buddy’s Diner
  • Poutine Gourmet
  • Saugy, Inc
  • Rescom Exteriors
    • C&C Spiral Potatoes
    • Kettle Korn
    • New England Soft Serve Ice Cream
    • Soldier Solutions LLC
    • Esmeryany Crafts
    • Janette’s Designs
    • Temporary Body Art
    • Verizon Fios
    • AliCat Jewels
    • Color Street
    • Shannon’s Creations
    • Power Home Remodeling
    • TOPS- Take Off Pounds Sensibly
    • Smoke and Fire Beef
    • Shell Craft Jewelry
  • Hawaiian Jim’s Shaved Ice
  • Johnny Clam Shack
  • Narragansett Bay Budokai, Inc.
  • Divine Vibes Boutique
  • BAAM Novelty
  • Kitchen Magic
  • Intention Peace
  • JW Concessions & Novelties
  • Custom Built, Inc.
  • Olly Ears
  • Casanova Remodeling LLC
  • Odettas
  • A Passion Fur Paws
  • RI Unclaimed Property
  • Loves Creations Inc
  • Renewal by Anderson

To apply for a booth at the 40th Annual South County Balloon Festival click on one of the online application choices below


Sells products of which at least 75% are made or created by applicant


Sells products that are not made by applicant


Markets a service or product, but makes no sales at festival


Promotes organization or mission

Prefer to Apply by Mail?

If you would rather print and manually fill in the application form you may download the application below


If you would like to apply to sell food at the 40th Annual South County Ballon Festival, click the link above.


If you would like to print and send an application to sell food at the 40th Annual South County Ballon Festival, click the link above.

As a participating crafter/vendor, I agree to accept all responsibility for my exhibited work/product as well as for the exhibit booth and display materials, and hereby release The Rotary Club of Wakefield, the University of Rhode Island and the Town of South Kingstown, from any damages to my property or from any claims for losses or injuries.

Location: University of Rhode Island athletic fields, just off Route 138 in Kingston, RI.
Who: Crafters, vendors and dealers with quality merchandise, which is displayed appealingly and unique and/or fun enough to add to participants’ enjoyment of the festival.
Gates open: at 4 PM on Friday, July 20th. Saturday and Sunday gates open at 10AM.
Set up: Field does not open for booth set-up until 1 PM on July 20th. Note: Cars must be off the field before 4pm on Friday and will not be allowed back on the field until Sunday breakdown for the safety of all the pedestrian traffic.
Security: The Rotary Club arranges for on-the-field security from 11 PM to 6 AM on both Friday and Saturday nights. However, we recommend that you remove any property of value from your booth on both evenings. While we have made the extra investment to have security on the field, the Rotary Club of Wakefield can not and does not assume any responsibility or liability for personal property or damage incurred on the field, whether during the day or night.
Tents and Canopies: Tents and canopies are encouraged due to the sun and heat during this time of year. However, you must come equipped to set up your own canopy and it MUST be anchored so as not to overturn, come uprooted or otherwise injure faire attendants or staff due to wind.
Booth Attendance/Boundaries: You must be in/near your space at all times when the Festival is in operation. All parts of your exhibit must be exhibited within the allowed space. Aisles are only for pedestrian traffic.
Breakdown: Festival runs until 10 PM Friday and Saturday, and until 6 PM Sunday. Please leave your booth area free from debris and garbage. If the festival staff has to clean up after you, you will be charged for it.
Parking: A reserved area near the field will be provided. Space is limited, so only one vehicle parking pass will be issued per vendor. Oversize or second vehicles must park in the main lot. Booth assignments will be given when you check in.
Gate Passes: Participants must assume responsibility for gate charge for additional helpers at their booths.
Tax requirements: Temporary Tax Permits: Participants track their sales, complete a brief form and before departing on Sunday, give committee members the 7% of their sales. RI Div. of Taxation requires that we submit, within 3 days of the festival, a list of all vendors and their tax ID numbers and payments of those using our temporary permit number.
Trademark and merchandise restrictions: The Rotary Club has the exclusive on selling all balloon apparel. Only items submitted on the application may be displayed or sold. No tee shirts with “slogans”, handmade or not, closeout items or other “flea market” type merchandise are allowed.
Refunds: Refunds for cancellations by the crafter/dealer are allowed upon request before June 15th. After that time no refunds will be made. No refunds will be made for inclement weather or other conditions for which the Rotary Club has no control.
Termination of Rights to Exhibit: The Rotary Club reserves the right to terminate without notice a vendor’s right to exhibit if vendor fails to observe the conditions of this contract, or in the opinion of The Rotary Club they conduct themselves in an unethical or unprofessional manner.