**Note: Product photos and or brochures must be submitted with each application. Applicants will be notified of acceptance as decisions are made by the committee about field layout, with goal of balancing quality and variety within limited space. The craft committee reserves the right to deny a questionable application.  Mail photos/brochures to Balloonfest Crafters Committee, C/O 11 Fawn Circle, Charlestown, RI 02813.

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    Each vendor will receive one parking permit per booth in the vendor parking lot.  All others must park in general parking.  If the parking permit is lost it will not be replaced

    As a participating crafter/vendor, I agree to accept all responsibility for my exhibited work/product as well as for the exhibit booth and display materials, and hereby release The Rotary Club of Wakefield, the University of Rhode Island and the Town of South Kingstown, from any damages to my property or from any claims for losses or injuries.

    Location: University of Rhode Island athletic fields, just off Route 138 in Kingston, RI.
    Who: Crafters, vendors and dealers with quality merchandise, which is displayed appealingly and unique and/or fun enough to add to participants’ enjoyment of the festival.
    Gates open: at 4 PM on Friday, July 20th. Saturday and Sunday gates open at 10AM.
    Set up: Field does not open for booth set-up until 1 PM on July 20th. Note: Cars must be off the field before 4pm on Friday and will not be allowed back on the field until Sunday breakdown for the safety of all the pedestrian traffic.
    Security: The Rotary Club arranges for on-the-field security from 11 PM to 6 AM on both Friday and Saturday nights. However, we recommend that you remove any property of value from your booth on both evenings. While we have made the extra investment to have security on the field, the Rotary Club of Wakefield can not and does not assume any responsibility or liability for personal property or damage incurred on the field, whether during the day or night.
    Tents and Canopies: Tents and canopies are encouraged due to the sun and heat during this time of year. However, you must come equipped to set up your own canopy and it MUST be anchored so as not to overturn, come uprooted or otherwise injure faire attendants or staff due to wind.
    Booth Attendance/Boundaries: You must be in/near your space at all times when the Festival is in operation. All parts of your exhibit must be exhibited within the allowed space. Aisles are only for pedestrian traffic.
    Breakdown: Festival runs until 10 PM Friday and Saturday, and until 6 PM Sunday. Please leave your booth area free from debris and garbage. If the festival staff has to clean up after you, you will be charged for it.
    Parking: A reserved area near the field will be provided. Space is limited, so only one vehicle parking pass will be issued per vendor. Oversize or second vehicles must park in the main lot. Booth assignments will be given when you check in.
    Gate Passes: Participants must assume responsibility for gate charge for additional helpers at their booths.
    Tax requirements: Temporary Tax Permits: Participants track their sales, complete a brief form and before departing on Sunday, give committee members the 7% of their sales. RI Div. of Taxation requires that we submit, within 3 days of the festival, a list of all vendors and their tax ID numbers and payments of those using our temporary permit number.
    Trademark and merchandise restrictions: The Rotary Club has the exclusive on selling all balloon apparel. Only items submitted on the application may be displayed or sold. No tee shirts with "slogans", handmade or not, closeout items or other "flea market" type merchandise are allowed.
    Refunds: Refunds for cancellations by the crafter/dealer are allowed upon request before June 15th. After that time no refunds will be made. No refunds will be made for inclement weather or other conditions for which the Rotary Club has no control.
    Termination of Rights to Exhibit: The Rotary Club reserves the right to terminate without notice a vendor’s right to exhibit if vendor fails to observe the conditions of this contract, or in the opinion of The Rotary Club they conduct themselves in an unethical or unprofessional manner.